Change In Registered Office Address

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    How to change the address of a registered office?

    At the registered office address of the company all the major communications and business-related meetings are to be held. Additionally, a registered office will have a corporate office, branch factory, or administrative office. The registered office in India must be registered with the Ministry of Corporate Affairs. Also, the other branches and offices can be opened without any prior information to the ROC.

    The registered office in India will determine the state of incorporation of the company. To change the address in the registered office of the company, the ROC must be notified within 15 days through the respective ROC form.

    Why is the registered office address important?

    During incorporating a Private Limited Company it is necessary to declare the registered office address of the company, along with required documents. Check out the list of documents required to registered office address during the company incorporation:

    • Water or Electricity Bill/Property Tax Receipt
    • If the place is rented, NOC is required from the owner of the property
    • Rent or lease agreement between the company and landlord

    The name and address on the electricity or water bill/property tax receipt should be the same as the NOC certificate. There is no requirement for the registered office if the company is commercial or industrial property. The registered office should not be vacant land or an under-construction building. Moreover, the registered office can be a residential property.

    If the company does not have a permanent office during the incorporation, the Companies Act 2013, also provides a temporary address option. The registered office of the company is declared within 15 days of by filing INC 22.

    process of change in registered office address

    How to change the registered office address?

    After the registered office change address declared by filling INC22. In the case of the change in registered office, it should be informed to the ROC by filling INC-22. If the new address is in the same city as the existing office address, the changes will be done within 15 days of filing all the forms.

    If the new address is in a different city or town, a special resolution has to be passed by the company. Suppose the registered address is to be changed from one jurisdiction of a ROC to another jurisdiction, then the change must be approved by the Regional Director of ROC.

    Types of changes in a registered office

    Some companies would like to change their registered office address after some time. It can be done with prior notice. The Ministry of Corporate Affairs holds a whole procedure to change the company address.

    Types of changes in the registered office address:

    • Within the same city
    • Within the same state and ROC
    • To other ROC in the same state
    • From one state to another

    We will have a detailed look here:

    1. Change in the registered office address within the same city state with same ROC

    The process to change the registered office in the same city state as follows:

    • The company must arrange a board meeting to pass the special resolution.
    • The company needs to file a Form INC-22 within 15 30 days of passing the resolution.
    • NOC from the owner, utility bill of office address, and the rental agreement of the place should be attached.
    2. Change in the registered office address within the same state but with a different ROC

    Suppose a company wants to change the registered address from one ROC to another, the company needs the approval of the Regional Director as per FORM INC-23. After getting the confirmation from the Regional Director, the application to change the company address is to be filled with ROC within 60 days. Within 30 days of this application, ROC should change the address.

    3. Change of address in another state

    The process to change the address from one state to another is quite difficult. Also, the MOA of the company should be changed.

    • The directors must conduct an extraordinary general meeting.
    • A special resolution should be passed in the extraordinary general meeting. The resolution should be filed within 30 days as from MGT14.
    • The company has to publish the advertisement in a newspaper within 30 days of applying to the regional director. The advertisement should be published in both native and English newspapers.
    • The company should send a notice related to the change in company address to all the creditors and the debenture holders and all the applicable bodies.
    • An application must be applied to the Regional Director to change the office address.
    • In case of any disagreement or objection, a hearing will be done with the Central Government to pass necessary orders.
    • INC-22 should be filed within 30 days with the required documents.

    The central government should change the existing address with the new registered address within 60 days of application and the passing of the resolution. The approval of the government shall be filed with the registrars of both states.

    FAQs(Frequently Asked Questions)

    What is the difference between a business Corporate address and a reference registered address?

    A registered address is something you require to register your company. A business Corporate address is an address where you can conduct all the business operations. You might have a close connection with suppliers, banks, and clients sent to any of your Corporate business addresses.

    How do I change the registered address of a private limited company?

    The process to change registered addresses in the same city is pretty simple. A company has to pass the board meeting with a board resolution to change the registered office address. The company has to file the form INC-22 with MCA.

    Why do we need a registered office address?

    The purpose of a registered office address is to provide the Companies House HMRC, and other government bodies with an official address. All the statutory communications and legal notices can be delivered to the address securely.

    Do you need the resolution to change the registered office address?

    The change in registered address should be approved by directors. Yes, a special board resolution to be passed to change the registered office address.